K-12

Free & Reduced SuiteA comprehensive system to help you effectively manage this important program for each district

Managing the USDA’s complex Free and Reduced program involves a lot more than just application processing. It also requires that you communicate with parents and students, maintain a database of Free and Reduced information, import direct certifications, and perform verification. OneSource helps you handle all of it with ease. Free and Reduced Suite

Efficient application processing

  • Initialize the database via a complete download from the SIS
  • Update changes and maintain accuracy with an automated scheduler that provides daily “hands-free” updates of changes to SIS and OneSource. SIF interfaces are available
  • Import direct certifications—OneSource automatically designates them as free
  • Access the entire Free and Reduced database from one screen
  • Process applications manually and quickly using the Quick Entry feature. An experienced user can process approximately 800 applications per day using this method.
  • Enter applications in their entirety using Standard Entry.
  • Download information directly into the Point of Service systems at the school level, maintaining current information and eliminating errors in coding meal status for students. Data is consolidated from lines and schools and sent to the Central Office for reporting and reimbursement claims processing.
  • Retrieve information by student name, family member name (signer), household ID number, application status, signer social security number, address or phone number
  • Access history and a complete audit trail of every change
  • Identify and remove duplicates easily
  • Print letters in a variety of languages
  • Reduce costs with telephony. Notify parents of eligibility status to avoid costly mail outs and minimize calls to the district.

Easy verification process

  • Select verification pool the easy way—the software does it for you
  • Choose random, focus or basic verification. Use the default percentages or modify them by adding students to the pool or excluding previously verified students from the pool.
  • Create mail notifications via mail merge
  • Enter income information from the verification responses into OneSource
  • Assign the new status and grace period, which are automatically calculated
  • Utilize pre-loaded verification reports, standard USDA letters and rosters
  • Reduce costs with telephony. Notify parents of eligibility status to avoid costly mail outs and minimize calls to the district.

Do you have a large number of applications to process? 

Every school nutrition program has different needs when it comes to processing Free and Reduced applications, so OneSource offers you smart options for high-volume districts: Application Scanning and Online Application Entry

Application Scanning

Fast and accurate application scanning cuts labor costs

  • Scan applications and validate/correct the scanned images prior to import
  • Import the scanned applications and OneSource automatically applies the appropriate status
  • Store image of scanned application with the F&R record for quick access and viewing
  • Give CDs to auditors for your CRE to facilitate the review
  • Use built-in search and lookup tools to simplify the Quality Assurance process
  • Schedule imports to run unattended on a daily, weekly, monthly or on-demand basis
  • Export data easily using the automated scheduler  
  • Handle translations automatically during import and export
  • View at-a-glance metrics with the touch of a button: designated personnel can view metrics for daily batch and form processing, daily exports and imports, and daily statistics

  • Efficient and economical online application entry provides benefits to your district and parents

Parents appreciate the convenience, privacy, and speedy benefits

  • Enter Free & Reduced applications directly online and start receiving benefits faster. It’s the fastest way for parents to get their students registered.
  • Access the Internet from home, the library or district-provided computers with Internet connections.
  • Utilize a simple-to-use “wizard” that effortlessly walk parents through each field.
  • View a confirmation screen that shows student/household information.


Districts significantly reduce the amount of time spent handling Free and Reduced applications.

  • Offer a secure, state-of-the-art system that meets and exceeds the Child Nutrition Reauthorization Act and USDA’s "Electronic Transaction in Child Nutrition Programs” standards
  • Ensure security with an electronic signature that meets all USDA requirements. The system is a state-of-the art web-based system with secure SSL128 encryption that assures privacy
  • Review applications prior to releasing them into the system
  • Designate automatic release or manual release of information into system
  • Assign status automatically
  • View at-a-glance metrics using the innovative dashboard. Program managers can review application processing graphs, daily imports and exports, and daily statistics
  • Finalize applications and store them in the database though seamless integration with F&R Suite

 

Contact us today for more information and a free software demonstration.

Interested?