Bid AnalysisTake the frustration and guesswork out of soliciting, analyzing, and awarding bids
OneSource helps you take the frustration and guesswork out of soliciting, analyzing, and awarding bids. The system’s intuitive features and automated processes will help you dramatically reduce the amount of time you spend managing the bid process. Many school nutrition departments are able to process bids in their entirety in less than an hour.
Efficient bid process
- Edit the preloaded bid specifications for your needs
- Estimate required quantities effortlessly using menu plan forecasting for the bid period
- Double check the menu plan forecast amounts—the system displays actual usage history derived automatically from your production records
- Create standard bid letters, award letters and other correspondence and store them in the bid database for automated merge mailings
- Send bid letters and specifications to vendors easily
- Send bids electronically, by standard mail or make them accessible online for vendors to fill in.
- Provide an electronic version to vendors so they can directly enter their bids
Simplified tasks
- Analyze bids and separate them into low bid order the easy way—the system does it for you
- Award to lowest bidder and proceed automatically to next item
- Review variances to bid specifications that are automatically detected by the system
- Drill down to see the details of any variances
- Select the next lowest bid without a variance and award; enter a comment as to why the lowest bid was not selected
- Cut costs by performing a cost analysis prior to final award
- Substitute less expensive items automatically in menu plans and recipes
- Utilize bottom line or “All or Nothing” bid methodology if desired
- Notify vendors using automated features
- Provide the automatically generated bid audit report to all vendors and school board.
- Update the inventory database with new bid prices at a pre-scheduled time
- Save time by processing bids A-Z in less than an hour
- Make audits easy to conduct—everything is documented
Contact us today for more information and a free demonstration.
- Create bids easily with preloaded, modifiable bid specifications
- Automate entire process from creating specifications and soliciting bids to analyzing and awarding bids
- Send out requests for proposal (RFPs) complete with bid specifications via mail, email or post them online
- Notify respondents using automated notification features
- Update the new prices in the system automatically at your specified date and time
“The system helped me see that the price for chicken strips on an invoice was more than double the amount that had been quoted on the bid.”
Debbie Stewart,
Alma School District
Download the Back Office product information sheet.
This information sheet will provide a high-level overview of the features and benefits of the product, as well as any technical specifications that might be helpful.
If you have any questions about information on the product sheet, please do not hesitate to contact your sales representative.
Download the Alma School District Case Study.
These studies serve as examples for comparison only.
Case studies reflect a particular outcome within an individual business and does not necessarily guarantee the same results to another business. Your results may be affected by factors such as size, technology, user experience, and other intangibles. Our sales representatives and client relations managers will work with you to determine what software will work best for you based on those factors.